The Policy Registry manages institutional policies aligned with ICT-1 Annex-C sections (i) through (iii). It tracks research policies, IP policies, ethics policies, TTO policies, conflict-of-interest policies, and other ORIC policies — with versioning, approval workflows, and evidence attachments.
| Category | ICT-1 Section | Description |
|---|---|---|
| Research Policy | (i) | HEI research policy framework |
| IP Policy | (ii) | Intellectual property policy |
| Ethics | (iii) | Research ethics guidelines |
| TTO | (iii) | Technology Transfer Office policy |
| Conflict of Interest | (iii) | COI disclosure and management |
| Other | (iii) | Ancillary ORIC policies |
| Field | Description |
|---|---|
| Title | Policy name/title |
| Policy Kind | Category (research, IP, ethics, TTO, COI, other) |
| Policy Version | Version identifier (e.g., v2.0) |
| Reference No. | Official reference number |
| Approval Date | Date approved by authority |
| Effective Date | When policy takes effect |
| Expiry/Review Date | When policy must be reviewed |
| Approved By | Approving authority name |
| Reporting Period | Linked FY for scorecard alignment |
draft → submitted → under_review → approved → published → archived
| | | |
| └→ needs_revision ─────────┘ (resubmit → submitted)
| |
| └→ rejected (terminal)
└→ rejected (direct from submitted/under_review)Each policy transition is recorded in the status history with actor name, comment, and timestamp. Published policies are immutable — modifications require creating a new version.
Policies support PDF uploads for approval letters, council approvals, policy circulars, and supporting evidence. All uploads are MIME-validated, checksummed, and access-controlled.
Policy lifecycle events trigger email and push notifications: submission, review start, revision requests, approval, rejection, publication, and review comments.